Project Coordinator – Marine Interior Outfitting & Shipyard Projects

Location: Primarily Philadelphia, PA (local areas only)
Reports to: Project Engineer
Type: Full-Time, On-Site (40+ hours/week, salaried)
Pay: Competitive, commensurate with experience

About US Outfitters (USO)

USO is a leader in marine interior outfitting, providing end-to-end solutions for complex projects. Our teams operate across multiple shipyards and specialize in high-stakes, regulated environments. We value technical precision, discipline, and reliable field execution.

About the Role

This is not a general project coordinator role. We’re seeking a hands-on, technically literate coordinator with experience supporting shipyard, construction, or industrial field projects. You will assist project engineers and managers on the ground with schedule tracking, material coordination, field updates, and documentation across multiple teams.

Applicants without relevant industry experience will not be considered.

Responsibilities

• Support Project Engineer and/or Project Manager in the planning, execution, and closeout of marine interior outfitting projects
• Maintain project documentation, schedules, procurement logs, RFIs, and submittal tracking
• Track task completion, material deliveries, and labor deployment daily
• Act as a liaison between field supervisors, teams, and external stakeholders
• Maintain change order logs and assist with tracking project scope modifications
• Interface with vendors, subcontractors, and site crews professionally
• Conduct site walks and provide field-level administrative support when required.
• Monitor safety adherence and ensure quality standards are followed

Minimum Qualifications

• 3+ years of project coordination experience in marine outfitting, commercial construction, shipbuilding, or related technical/engineering industries
• Strong understanding of construction project lifecycle, documentation, and change management
• Proficiency in MS Project or scheduling tools, Excel, and construction management software (e.g., Fieldwire, etc.)
• Ability to read and interpret blueprints and technical drawings is a must
• Strong communication, prioritization, and field coordination skills

Work Requirements

• Must reside in the Philadelphia metro area or have firm relocation plans
• Ability to work 40+ hours weekly on-site (some weekends/evenings possible)
• OSHA-10 or OSHA-30 certification
• Must be legally authorized to work in the United States

Physical & Safety Requirements

• Lift and carry up to 50 lbs
• Stand, walk, bend, squat, climb stairs/ladders multiple times daily
• Work at heights and in noisy, hot/cold environments
• Must be able to work around machinery and equipment safely.
• Wear required PPE including steel toe boots
• Must pass all pre-employment screenings:
  • Drug Test
  • Physical
  • Background Check
  • Respirator Fit Test

IMPORTANT – PLEASE READ BEFORE APPLYING

• This is not an entry-level or transferable position. Candidates with backgrounds in hospitality, marketing, software-only projects, or unrelated admin roles will not be considered.
• You must currently reside in the Philadelphia metro area or have firm plans to relocate prior to start. We are not sponsoring relocation or remote work for this role.
• Safety is our priority: candidates must demonstrate situational awareness and accountability